AI Usage Policy Generator
Generate a customised AI usage policy for your organisation in minutes — free, no sign-up required. Built for HR, legal, and compliance teams that need to govern AI tools like ChatGPT, Copilot, and Gemini across their workforce.
Frequently Asked Questions
Everything you need to know about AI usage policies and this free generator.
What is an AI usage policy?
An AI usage policy is a document that defines how employees in your organisation are permitted to use artificial intelligence tools — including which tools are approved, what data can be shared with them, and what safeguards must be in place. It is the foundational governance document for any enterprise AI programme.
Why does my organisation need an AI policy?
Without a clear AI policy, employees make individual decisions about which AI tools to use and what information to share with them — often without understanding the legal, security, or compliance implications. An AI usage policy sets clear guardrails, reduces risk exposure, and satisfies requirements under frameworks like the EU AI Act, GDPR, and ISO 42001.
Does this AI policy generator cover the EU AI Act?
Yes. The policies generated by this tool include provisions aligned with EU AI Act requirements for high-risk and general-purpose AI systems, including transparency obligations, human oversight requirements, and data governance principles. For organisations subject to the EU AI Act, we recommend reviewing the generated policy with your legal team before deployment.
How long does it take to generate an AI policy?
The generator produces a complete, customised AI usage policy in under two minutes. Answer the questions about your organisation's AI adoption stage, use cases, and preferred strictness level — the policy is generated instantly and can be downloaded as a Word document.
Can I customise the generated policy?
Yes. The generated policy is a Word document that you can edit freely. Use it as a starting point and adapt the language, sections, and clauses to match your organisation's specific requirements, existing HR policies, and legal jurisdiction.
Is this AI policy generator really free?
Yes, completely free. No account required, no credit card, and your data is not stored. The generator is provided by Prompt Shields as part of our commitment to making AI governance accessible to all organisations.
What AI tools should an AI usage policy cover?
A comprehensive AI usage policy should cover all general-purpose AI tools employees might use, including ChatGPT, Microsoft Copilot, Google Gemini, Claude, Midjourney, and any other AI-powered tools used for writing, coding, image generation, or data analysis. It should also address AI features embedded within existing productivity tools like Microsoft 365, Google Workspace, and Salesforce.